Awardee Resources

Before work begins, you can expect the following:

• Project Manager Assignment: You will be assigned a TGIF Project Manager who will serve as your primary point of contact with TGIF for the duration of your project. They will reach out with next steps and schedule the Grant Kickoff Meeting. 
• Grant Kickoff Meeting: The Grant Kickoff Meeting is a 45-minute Zoom meeting scheduled with the Project Leads, Project Manager, Grant Program Manager, Account Manager and any other relevant project supporters. Grant Kick-off meetings often occur during or around finals week. Please plan accordingly. You will discuss: 
  • Distribution of the award
  • Overview of the TGIF grant process and guidelines
• Award Agreement: After the Grant Kickoff Meeting, the Primary Project Lead and Account Manager will be sent the Award Agreement for review and signature. The Award Agreement contains all necessary information for management of a TGIF award and provides formal confirmation of TGIF’s commitment to fund the approved project expenses. 
• Communicate With Your Account Manager: Project spending will be managed by your Account Manager. Please meet with your Account Manager to communicate how to best manage spending toward your project.

Midway through your project timeline, TGIF projects are required to submit a progress report to share milestones, challenges, and next steps. Failure to submit a midpoint report may lead to project cancellation.

Download the Midpoint Progress Report Template and email the Midpoint Report to your Project Manager. Your project manager will share the report with the TGIF committee for review and approval. 

Specific instructions about the Midpoint Report can be found in your TGIF Award Agreement. 

Midpoint Progress Report Template

Transaction Detail or Manage Project Costs Report: 

Main Grants are required to submit a Transaction Detail Report or Manage Project Costs Report to accompany Midpoint Reports. Project leads work with their account manager to procure a summary of project expenses from Aggie Enterprise. This should be submitted along with your Midpoint Report.

Mini Grants do not need to include a transaction or costs report to accompany their midpoint report. 

Midpoint Report Examples: 

Every project is different, and midpoint reports may vary in length and level of detail depending on the project's scope and complexity. The examples below are provided to help you understand the types of information that can be useful to include. Your report does not need to follow either example exactly—our goal is simply to have a clear picture of your progress, accomplishments, challenges, and plans for completing the project.

• Midpoint Report Example #1 (Texas Tree Trials Research Grove) — A concise example of documenting project progress.
• Midpoint Report Example #2 (Arboretum Nitrate Monitoring Project) — A more detailed example demonstrating how to document progress across a project with multiple components

When a project wraps up, Project Leads are required to submit the project’s Final Report. Please email your Final Report to the TGIF Project Manager. The Project Manager will share the report with the TGIF Committee for review and approval.

Specific instructions about the Final Report can be found in your TGIF Award Agreement. 

Final Progress Report Template

Transaction Detail Report or Manage Project Costs Report: 

Both Main Grants and Mini Grants are required to submit a Transaction Detail Report or Manage Project Costs Report to accompany a Project’s Final Report. Please work with your account manager to procure a summary of project expenses from Aggie Enterprise to accompany your final report.

For Registered Student Organizations (RSOs): Highlight differences and link to the RSO Guide document

Past-Project Final Report Examples: 

Final reports should provide a clear record of what your project accomplished, what you learned, and how TGIF funding contributed to the project. The level of detail will depend on the scope and complexity of your project. The examples below demonstrate different approaches to documenting project outcomes and may help you determine the level of detail that is appropriate for your project.

• Final Report Example #1 (Through Every Lens Poster Campaign) — A concise example of documenting project outcomes, activities, and impact.
• Final Report Example #2 (Green Roof Demonstration Project) — A more detailed example demonstrating how to document outcomes, lessons learned, and broader project impact.